Executive Assistant to Mayor Municipality: City of Abbotsford This posting closed on June 11, 2010 at 4:30 PM Department: City Manager's Office Job Description: Executive Assistant to Mayor We are currently offering an exciting opportunity for a dynamic, self motivated individual with proven skills and experience working in a fast-paced environment to compliment the team in our City Manager’s Office. This position is responsible for providing confidential and professional senior administrative support to the Mayor, including coordination of a variety of administrative, record-keeping, and public relations functions. The Executive Assistant acts in a liaison capacity for the Mayor with all City departments, government officials, outside agencies, and the general public. Specific responsibilities will include: • Responsible for reception functions such as telephone and email inquiries involving, but not limited to, a wide variety of civic matters and procedures. • Arrange meetings with citizen groups, Government officials, City employees, and other organizations. • Coordinate receptions, public meetings, and civic functions as required. • Processes purchase requisitions, coordinate invoices for approval and payment for all Mayor Office expenditures. • Coordinate travel and handle the processing of resulting expense claims. • Ensure the Mayor is informed of priorities, commitments, and deadlines by maintaining meeting schedules and an electronic calendar. • Provide general office services including clerical, records management, and reception duties for the Mayor, along with other related duties as required. You bring a minimum of five years experience in office administration at a senior level, preferably in local government, as well as a high school diploma (or equivalent), plus a 2 year diploma/certificate from a recognized educational institution. If you thrive in a busy environment, are skilled at managing multiple priorities, while providing exceptional customer service delivery - this position may be the opportunity you have been waiting for! To learn more about this exciting opportunity and submit a resume, please visit our website at http://www.abbotsford.ca/careers and apply by June 11, 2010. We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted. Web Address: http://www.abbotsford.ca/careers Address: City of Abbotsford 32315 South Fraser Way Abbotsford BC V2T 1W7 Opening Date: May 28, 2010 08:30 AM Closing Date: June 11, 2010 04:30 PM Back